Best Medical SPA Software : Features, Pricing & Top Choices
In today’s digital age, a Medical SPA is known not only for its treatments but also for the experience it delivers. And to make this experience perfect, the Best Medical SPA Software becomes your strongest partner. Imagine a system that makes everything smooth from appointment booking to payments, where clients can book their slots online without making calls, receive timely reminders, and have their complete treatment records stored safely, allowing your staff to work stress-free. All of this becomes possible when you choose the right Medical SPA Software.
Choosing the best medical spa software is much more than just selecting a tool. It is about creating a better experience for your clients and making everyday operations easier for your team. The right software can transform your spa from a simple clinic into a premium brand by managing everything in one place—from online booking and client records to payments, marketing, and staff scheduling. When your systems run smoothly, your focus can stay exactly where it should be: on delivering excellent care and outstanding results to your clients.
In this blog post, we will explore some of the best Medical SPA software options, their key features, pricing overviews, and their pros and cons. This will help you choose the best medical spa software based on your needs and take your business to the next level.
Best Medical SPA Software
Mangomint is a modern, cloud-based medical spa and salon management software designed to simplify daily operations while delivering a premium client experience. It is built for med spas, wellness clinics, and beauty businesses that want a clean, fast, and easy-to-use system for managing appointments, clients, payments, and staff.
Mangomint focuses on automation and smart workflows, helping businesses reduce manual work and improve efficiency. From online booking to automated reminders and digital forms, everything is designed to save time and create a smooth journey for both clients and staff. Its simple interface makes it easy to learn, even for beginners, while still offering powerful tools for growing businesses.
The software supports real-time scheduling, client profiles, secure payment processing, and detailed reporting, allowing owners to track performance and make better business decisions. Mangomint also integrates with popular tools like payment gateways, marketing platforms, and accounting software, making it a complete solution for running a professional medical spa.
Core Features for Mangomint
• Online appointment booking
• Smart scheduling system
• Login-free booking for clients
• Automated SMS and email reminders
• Digital intake forms and waivers
• HIPAA-compliant documentation
• Client profile management
• Treatment history tracking
• Two-way client messaging
• Integrated payment processing
• Credit card on file option
• Membership and package management
• Automated billing for memberships
• Intelligent waitlist system
• Staff scheduling and permissions
• Room and resource management
• Point of sale (POS) system
• Retail and inventory tracking
• Business reporting and analytics
• Performance and revenue tracking
• Secure cloud-based platform
• Third-party integrations
Pros of Mangomint :
> Easy-to-use, modern interface
> Login-free client booking
> Automated reminders reduce no-shows
> Digital intake forms and charting
> Centralized client profiles
> Integrated payments and POS
> Membership and package automation
> Intelligent waitlist to fill cancellations
> Staff scheduling and role permissions
> Retail and inventory tracking
> Useful business reporting tools
> Cloud-based, accessible anywhere
> Integrates with popular payment & marketing tools
Cons of Mangomint :
> May be pricier than basic booking tools
> Limited advanced marketing features built-in
> Some users may need training for full use
> Customization options can be basic for complex needs
> Dependence on internet connectivity
> Not ideal for non-spa businesses with different workflows
Mangomint Pricing Overview
Mangomint pricing is designed to grow with your medical spa. Instead of a one-price-fits-all model, it offers different plans based on the size of your team and the level of features you need. This makes it flexible for small clinics as well as large, multi-provider medical spas.
Essentials — $165/month
Best for: small teams with 2 to 10 service providers.
Standard — $245/month (Most Popular)
Best for: growing businesses with up to 20 service providers.
Unlimited — $375/month
Best for: large businesses with unlimited service providers.
Optional add-ons — These add-ons allow you to tailor your subscription based on the features your medical spa actually needs but they can also increase your total monthly cost. especially if you run a multi-location business with full communications and form requirements.
Free trial commonly offered — try before subscribing.
Note:- Prices are for example purposes only and may vary slightly depending on the billing method or region. For the latest and most accurate information, always check Mangomint’s official website.
Mangomint Supported Operating Systems & Platforms
• Web Browser — Any OS with Chrome/Edge/Firefox/Safari
• Desktop App — No Official Desktop App for PC
• Mobile App — Android and iOS
2. Zenoti
Zenoti is a cloud-based software platform designed to simplify the management of medical spas, wellness clinics, and aesthetic centers. It helps medical spas manage appointments, client records, treatment plans, and payments all in one place. By integrating multiple tools into a single platform, Zenoti allows spa owners, managers, and practitioners to focus on delivering high-quality treatments rather than getting caught up in administrative tasks.
With Zenoti, medical spas can easily manage appointment scheduling and online booking. Clients can book their preferred time slots online, while staff can optimize schedules to increase productivity. The software also offers robust client management features, allowing clinics to store detailed client profiles, treatment history, photos, notes, and personal preferences. This makes it easier to provide personalized and safe treatments, track progress over time, and maintain accurate records for future reference.
By centralizing workflows, improving communication, and offering tools tailored to both clinical and business needs, Zenoti supports business growth and enhances the overall client experience. This makes it a strong choice for any medical spa looking to upgrade its operations.
Key Features of Zenoti
• AI‑powered charting and digital records
• HIPAA‑compliant client data and photos
• Online appointment booking
• Smart scheduling and waitlist management
• Automated marketing and campaigns
• Memberships and loyalty programs
• POS and payment processing
• Inventory tracking and management
• Client management and profiles
• Reporting and analytics dashboards
• Mobile management tools
• Automated reminders and communication
• Digital intake and consent forms
• Telehealth and virtual consultations
• AI receptionist and lead handling
Pros of Zenoti :
> All-in-one platform for scheduling, payments, and marketing
> Strong reporting and analytics
> Cloud-based, accessible on all devices
> Excellent client management and communication tools
> Customizable features for med spa workflows
Cons of Zenoti :
> Steep learning curve for new users
> Higher cost compared to some alternatives
> Mobile app can be slow or clunky
> Implementation and setup take time
> Customer support may be inconsistent
Zenoti Pricing Overview
Zenoti does not publicly list fixed subscription tiers on their official pricing page; instead, pricing is customized based on your business’s size, number of locations, features needed, and other requirements. You must contact Zenoti sales and request a demo to get a tailored quote.
Typical estimates — $300–$500+ per month per location for most single‑site setups (higher for more locations/features).
Extra costs — add‑ons, onboarding, contract commitments, payment processing.
Note:- Zenoti typically charges per location rather than per individual user license, and features are modular (many add‑ons and bundles).
Zenoti Supported Operating Systems & Platforms
• Web Browser — Any OS with Chrome/Edge/Firefox/Safari
• Desktop App — No Official Desktop App for PC
• Mobile App — Android and iOS
3. Pabau
Pabau is an all-in-one medical spa and clinic management software designed to simplify daily operations and improve the client experience. It is widely used by medical spas, aesthetic clinics, dermatology centers, and wellness practices to manage appointments, clients, payments, and marketing from a single platform. Pabau helps businesses save time, reduce manual work, and run their clinics more efficiently.
With Pabau, medical spas can handle online bookings, patient records, consent forms, and treatment histories in a secure and organized way. The software supports digital consultation forms, before-and-after photos, and clinical notes, making it easier for practitioners to track client progress and maintain professional records. This improves accuracy, compliance, and overall service quality.
Pabau also includes strong billing and payment features. It allows clinics to manage invoices, take online payments, create packages and memberships, and track revenue. This makes financial management smoother and more transparent. Inventory tools help spas keep control of products, avoid stock shortages, and monitor usage of supplies.
Key Features of Pabau
• Online appointment booking
• Smart scheduling calendar
• Automated SMS & email reminders
• Client and patient profile management
• Digital consultation & intake forms
• E-signatures and consent forms
• Treatment history tracking
• Before-and-after photo storage
• Clinical notes and records
• Invoicing and billing system
• Online payment processing
• Packages and memberships
• Inventory and stock management
• Product usage tracking
• Marketing automation tools
• SMS & email campaigns
• Client loyalty programs
• Reporting and analytics
• Staff performance tracking
• Revenue tracking, Etc.
Pros of Pabau :
> All-in-one practice management system
> Easy online booking and scheduling
> Automated reminders reduce no-shows
> Centralized client records and medical histories
> Custom digital consultation and consent forms
> Built-in billing and online payments
> Handles packages, memberships, and promotions
> Inventory and product tracking
> Marketing automation (SMS/email campaigns)
> Reporting and analytics for business insights
> Client loyalty and retention tools
> Professional brand customization
> Improves workflow and staff coordination
> Cloud-based access from anywhere
Cons of Pabau :
> May have a learning curve for new users
> Pricing can be high for smaller practices
> Feature complexity could be more than needed for solo operators
> Occasional customer support delays reported
> Advanced features may require additional training
> Some users may want deeper integrations with third-party tools
Pabau Pricing Overview
Pabau’s pricing is designed to scale with the size and needs of your medical spa or aesthetic clinic. At the entry level, Pabau offers an affordable monthly subscription for small practices, while larger teams and multi-user clinics can choose from tiered plans with custom pricing.
Startup Plan — $59–$69 per month
• For one user with a client limit (under 100).
Solo Plan — Custom quote
• For one user with unlimited clients. Pricing requires speaking to sales.
Team Plan — Custom quote
• Suitable for 2–3 users, unlimited clients. Pricing is provided on request.
Medium Plan — Custom quote
• For 4–5 users, unlimited clients. Quote-based pricing.
Group Plan — Custom quote
• Designed for 6–15 users, unlimited clients.
Enterprise / Large Practices — Custom quote
• For 15+ users with tailored onboarding and dedicated support.
Note:- No free trial or free version is currently offered. For the latest and most accurate information, always check Pabau’s official website.
Pabau Supported Operating Systems & Platforms
• Web Browser — Any OS with Chrome/Edge/Firefox/Safari
• Desktop App — No Official Desktop App for PC
• Mobile App — iOS
4. Fresha
Fresha is a smart, all-in-one business management software that helps medical spas run their operations more efficiently and professionally. It brings together essential tools like appointment booking, client management, billing, staff scheduling, and marketing into one simple platform. By automating routine tasks, Fresha allows medical spa owners and practitioners to focus more on treatments and client satisfaction.
The platform is especially popular because it offers powerful features with minimal upfront cost, making it ideal for new and growing medical spas. Fresha connects medical spas to a large online marketplace where potential clients can discover and book services directly, helping increase visibility and appointments without extra marketing effort.
Fresha supports appointment reminders, digital intake forms, secure payment processing, and detailed client profiles, allowing medical spas to maintain professional service standards. It also provides reporting and analytics tools to track revenue, performance, and client retention. Since it is cloud-based, Fresha can be accessed from any device with an internet connection, giving spa owners and staff flexibility and convenience.
Key Features of Fresha
• Online appointment booking
• 24/7 client scheduling
• Client profile management
• Treatment history tracking
• Digital intake and consent forms
• Automated SMS and email reminders
• Point of sale (POS) system
• Secure online payments
• Deposit and prepayment options
• Packages and memberships
• Staff scheduling and management
• Commission tracking
• Marketplace listing for new clients
• Marketing and promotional tools
• Loyalty programs
• Rebooking automation
• Reporting and analytics
• Revenue and sales tracking
• Multi-location management
• Cloud-based access
• Mobile-friendly platform
Pros of Fresha :
> Easy online appointment booking for clients
> 24/7 scheduling availability
> Improves client experience with automated reminders
> Centralized client records and treatment history
> Digital intake forms reduce paperwork
> Integrated payment processing
> Ability to sell packages and memberships
> Built-in marketing and promotional tools
> Staff scheduling and performance tracking
> Access to Fresha marketplace for new clients
> Cloud-based—accessible from any device
> Intuitive and user-friendly interface
> Reduces administrative workload
Cons of Fresha :
> Some advanced features may require paid upgrades
> Marketplace competition may affect visibility
> Limited customization compared to enterprise-level systems
> Learning curve for first-time users
> Dependent on internet connectivity
> Fees may apply for payment processing
> Not tailored exclusively to medical spas (general beauty focus)
Fresha Pricing Overview
Fresha uses a flexible pricing model where you pay a base subscription for your team, transaction fees for payments, and a one-time marketplace commission only when gaining new clients through Fresha’s discovery platform.
Subscription Options:
Independent Plan — Around $19.95 per month for a single bookable user
• Best for single-practitioner medical spas
Team Plan — About $14.95 per month per bookable team member
• Best for small teams or multi-provider spas
Enterprise Plan — Custom pricing
• Best for larger medical spas with many providers
Booking & Marketplace Fees:
Fresha Marketplace commission: 20% one-time fee for each new client who discovers and books your services through Fresha’s marketplace (minimum fee of ~$6 per client).
No fee for returning clients or direct bookings from your website or social links.
Payment Processing Fees:
Payment transactions processed through Fresha incur standard processing fees (e.g., around 2.79% + $0.20 for online payments and 2.29% + $0.20 for in-person payments).
Communications Fees:
Fresha includes free message credits, then charges nominal fees beyond those limits:
• SMS/WhatsApp reminders: 100 free monthly, then ~$0.02 per SMS (WhatsApp ~$0.04–$0.11)
• Marketing emails: 50 free monthly, then ~$0.02 per email
• Marketing SMS: ~$0.08 per text
Note:- Prices are for example purposes only and may vary slightly depending on the billing method or region. For the latest and most accurate information, always check Fresha’s official website.
Fresha Supported Operating Systems & Platforms
• Web Browser — Any OS with Chrome/Edge/Firefox/Safari
• Desktop App — No Official Desktop App for PC
• Mobile App — Android and iOS
5. Vagaro
Vagaro is a modern, all-in-one business management platform specifically designed for medical spas and aesthetic clinics that want to run their operations more efficiently. It brings together appointment booking, client records, billing, staff management, and marketing tools into a single easy-to-use system, allowing med spa owners to focus more on treatments and client care rather than administrative tasks.
Vagaro also includes powerful client management tools. You can store detailed client profiles, treatment history, notes, photos, and preferences, which are very useful for personalized med spa services. This allows practitioners to provide safe and highly customized treatments.
For marketing, Vagaro offers built-in tools such as email campaigns, SMS reminders, promotional offers, and loyalty programs. These features help medical spas attract new clients and retain existing ones without the need for a separate marketing platform.
Key Features of Vagaro
• Online Booking System
• Automated Appointment Reminders
• Client Management (CRM)
• Calendar & Scheduling
• Point of Sale & Payment Processing
• Marketing Tools (Email & SMS)
• Memberships & Packages
• Reports & Analytics
• Reviews & Reputation Management
• Mobile App Access
• Inventory Management
• Customizable Service Menus
Pros of Vagaro :
> Easy online appointment booking
> Automated reminders (SMS & email)
> Strong client management (CRM)
> Integrated payment processing
> Built-in marketing tools
> Mobile app for management on the go
> Detailed reporting and analytics
> Memberships, packages, and loyalty features
> Customizable service menus
> Cloud-based access from any device
Cons of Vagaro :
> Can be overwhelming for very small teams at first
> Some advanced features may require higher pricing plans
> Learning curve for staff new to spa software
> Limited customization compared to enterprise systems
> Customer support wait times reported at busy periods
Vagaro Pricing Overview
Vagaro offers flexible, subscription-based pricing designed to fit medical spas of all sizes. Vagaro also provides a variety of optional add-ons, including SMS marketing, online store functionality, custom websites, file storage, and branded mobile apps, each with its own monthly fee.
Free Trial — A 30-day trial is available to test all features before subscribing.
Starter Plan — Around $23.99/month for one staff calendar. Ideal for small medical spas or single-location clinics.
Additional Staff — Each extra staff calendar costs approximately $10/month.
Optional Add-Ons:
• SMS Marketing – $20/month
• File Storage – $10/month
• Check-In App – $10/month
• Online Store / Shopping Cart – $10/month
• Custom Website (Vagaro MySite) – $20/month
• Branded Mobile App – premium pricing
• Forms & Documentation Tools – $10/month
Payment Processing:
Process payments securely via cards or digital wallets; transaction fees apply separately.
Enterprise / Multi-Location Pricing:
Larger medical spas or multi-location clinics get custom pricing tailored to their needs.
Note:- Prices are for example purposes only and may vary slightly depending on the billing method or region. For the latest and most accurate information, always check Vagaro’s official website.
Vagaro Supported Operating Systems & Platforms
• Web Browser — Any OS with Chrome/Edge/Firefox/Safari
• Desktop App — No Official Desktop App for PC
• Mobile App — Android and iOS
Conclusion
Today, the best Medical SPA software is no longer just an option; it has become a necessity. Whether you run a small med spa or a multi-location clinic, the right software makes your business more organized, professional, and future-ready. It simplifies your daily tasks, improves the client experience, and strengthens the value of your brand.
FAQ's about best medical spa software
What is medical spa software?
Medical spa software is a modern digital solution designed to help med spas, aesthetic clinics, and wellness centers manage their daily operations efficiently. From booking appointments to maintaining client records, billing, and marketing, this software acts as a central hub for running a medical spa smoothly.
Who should use medical spa software?
Medical spa software is a powerful tool designed for owners, managers, practitioners, and marketing teams of medical spa and wellness clinics. It streamlines appointments, client records, billing, inventory, and marketing, making daily operations efficient. Suitable for small, medium, and large clinics worldwide, it helps improve client experience, boost revenue, and grow your medical spa business.
What features are most important?
• Online booking & scheduling
• Client/patient records (EMR/CRM)
• Billing & POS
• Inventory management
• Marketing tools (SMS, email, campaigns)
• Reports & analytics
How to choose the best medical spa software?
Consider your spa’s size, budget, required features, ease of use, customer support, and integration capabilities. Reading reviews, comparing top software, and taking free trials can help make the right decision.
What is the best medical spa software in the world?
The best medical spa software worldwide includes Mangomint, Zenoti, Pabau, Fresha, and Vagaro because they offer complete solutions for booking, EMR, billing, marketing, and clinic management.
Vikram kumar
Hello everyone, My name is Vikram and i am from India. I am very interested in blogging. I will do my best to keep you happy with my posts. I do my work seriously. I hope you enjoy this blog. Thanks you!
